CylinderBoss is a productivity tool for mobile phones, tablets and desktop computers that speeds up hydrostatic and visual cylinder inspections, maintains your inspection records, and integrates with your existing software to eliminate double data entry. Our goal is to build incredible, affordable tools that people can try before buying.
Watch our short instructions videos on the CylinderBoss Getting Started channel on Vimeo.
Please click on the register button on the home screen or sign-in screen to register.
Enter your organisation details and a name and password for the administrative user. An email with instructions will be sent to the email address associated with the organisation. The following short video talks you through the process:
CylinderBoss can be installed on the home screen of your phone or tablet and appear like a regular mobile application downloaded from the App store. Because it is a web application, there is no need to check for updates. And because it can use offline resources like a natively installed App it has lower load times than traditional web applications.
You do not need a credit card or other payment information to start using CylinderBoss. You are welcome to try any plan for free for 15 days without restrictions. After that we kindly ask you to select from one of the paid plans.
The following videos give you a brief overview of the App and how to do a test:
To add more testers, sign in with the administrative account, then select “Company Users” from the menu. Click the plus icon in the toolbar to add a new user.
New users receive an email to complete their registration process. After signing in they will need to set their accreditation number. A notification message with link to the screen will guide them.
Click on the plus symbol in the navigation bar or the inspection list toolbar to start a new cylinder inspection.
CylinderBoss can automatically sync contacts between Xero and CylinderBoss and create invoices in Xero for completed cylinder inspections.Connecting CylinderBoss to Xero
After a few minutes you will see your Xero contacts in CylinderBoss and new draft invoices in Xero for signed-off cylinder inspections.
In the customer section of the edit inspection screen you select an existing customer that you have previously entered or imported from your PoS system, or you can enter a new customer.
New customers are automatically added to your customer database when you save the inspection. The CylinderBoss Connector will export these to your PoS system if you have selected that option during setup. If you update customer data in the App such as email or phone numbers, this will also be updated in your PoS system.
CylinderBoss treats customer information extremely sensitively. Only authorised users of the test station that has entered the data can see their customer information. Every other user, including the customer and other authorised users, will see “Name undisclosed”, “Email undisclosed”, etc. The data is obfuscated before it leaves the server, which means even hacking the App will not provide access to the customer data.
In the cylinder section you can find an existing cylinder by its serial number, LAB number, or any other specification information such as volume, material, etc. You can also enter a new cylinder such as for marine hydros without LAB number.
CylinderBoss syncs with the WorkSafe New Zealand database of approved cylinder designs, and any cylinder with a LAB number should be available in our database and not require data entry. The only information you will have to supply for these are the serial number, colour, and date of manufacture.
If you have inspected a cylinder before, it can be found with the serial number search, in which case serial number, colour, and date of manufacture will already be pre-filled as well.
You can take photos and upload images from your device in the Edit Inspection screen. The photos section is located below the hydrostatic section. You can add any number of photos, the photos are resized before uploading to save bandwidth.
You might want to take photos of a cylinder for your internal records only. You can choose if the photos should be included in the online inspection report. You can also choose if photos should be printed on the inspection report.
CylinderBoss will show you an alert message when you select a cylinder from the CylinderBoss database whose design approval has been withdrawn. Some cylinder designs are only partially withdrawn, for example cylinders manufactured between certain dates.
CylinderBoss will allow you to proceed with an inspection even if a design has been withdrawn. CylinderBoss is designed around the principle of assisting humans in their decision making rather than telling them what to do.
You can save an inspection at any time as draft and return to it later. The inspection will be added to the of drafts list in the navigation bar for easy access.
To print an inspection, click on the inspection in the Inspection List, then click the printer icon on the top right. The inspection will open in a new tab with a printer-friendly layout, and the printer dialog will open automatically.
After you ahve printed an inspection the printer icon in the Inspection List turns green.
Yes, you can automate printing with the free CylinderBoss connector software for Windows. It is available from the Downloads menu after registration.
The CylinderBoss connector software installs as a background service and periodically checks for completed inspections. It archives a small PDF copy (approx. 75kB) of every inspection on you drive, and automatically prints one or more copies on a printer of your choice.
In addition to printing, the CylinderBoss connector software can also perform data import and export with your inhouse software.
When you have cleared all warnings related to missing data you can sign off an inspection. To do this scribble your signature into the grey area provided, then click “Sign off”.
Your signature is sent to the server where it is watermarked with the date and inspection number and archived together with the inspection data. The App then navigates to the certification screen.
In order to delete a completed inspection first navigate to the certification screen by clicking on the inspection in the inspection list. Then click on the speed-dial button in the lower right corner and select the red trashcan icon.
In order to delete a draft inspection first navigate to the inspection edit screen by clicking on the inspection in the inspection list. Then click on the speed-dial button in the lower right corner and select the red trashcan icon.
In order to correct an inspection first navigate to the certification screen by clicking on the inspection in the inspection list. Then click on the speed-dial button in the lower right corner and select the purple pen icon.
The App will ask you if you really want to correct the inspection. If you agree, the email status, export status, print status, and signature will be reset, and the App will navigate to the edit inspection screen.
Nothing. Customer data is copied into the inspection data set and archived together. You can delete or change customer data at any time without affecting previous or current inspections, including incomplete inspections.
The App provides toggles that control the notification process at the bottom of the inspection edit form, below the sign off button. These are prepopulated from the default settings in your company profile, which you can access through the menu.
By default, an email message is sent immediately after the inspection has been signed off by the tester.
If a customer has delivered more than one cylinder for inspection, they may appreciate one combined email for all cylinders. Switch the ‘combined notification’ setting on to activate this.
The CylinderBoss platform checks every day at 1pm and 4pm for completed and incomplete inspections and sends out a notification email if inspections have been completed and no more incomplete inspections exist for the same customer.
Notification messages for individual cylinders are sent immediately after the inspection is signed off by the tester.
Combined notification messages for multiple cylinders are sent at 1pm and 4pm, if no more incomplete inspections exist for the same customer.
The notification status for an inspection is signified by the envelope icon in the inspection list. A grey envelope icon means no notification has been sent. A green envelope icon means the notification has been sent. A red envelope icon means there was an error delivering the notification.
Usually error messages are available after a very short time. For some errors it can take several hours until the mail system returns with an error. The exact nature of the error is available in the certification screen.
After an inspection has been signed off by the tester every change has to go through the same workflow: First navigate to the certification screen by clicking on the inspection in the inspection list. Then click on the speed-dial button in the lower right corner and select the purple pen icon.
The email status, export status, print status, and signature will be reset, and the App will navigate to the edit inspection screen where you can change the email address.
After that you can sign off the inspection and send it again. This process might seem more elaborate than necessary but is required from a legal perspective.
Failed inspections are visible in the “Failed Inspections” list in addition to the normal inspection list. Customers get notified that a cylinder failed its periodic test and are asked to contact the test station.
The latest certification document for a cylinder can be viewed by anybody if they know the inspection number, serial number and manufacturer of the cylinder, or have the link to the certification document. As per CylinderBoss policies and in accordance with the Privacy Act 1993 customer information is not visible on the public certification document. Instead users see “Name undisclosed”, “Email undisclosed”, etc.
CylinderBoss takes data security and confidentiality very seriously. We do not share your customer data with anybody outside your organisation. Even CylinderBoss employees do not have access to your customer data through our App. Other data that you enter, such as details of a cylinder inspection, are shared only with entities that we are required to share it with for the purposes of diving safety: your customer and your accreditation organisation (e.g. NZUA).
On the 1st of each month CylinderBoss creates draft reminder messages for tests due the following month. One message is created per customer, listing all cylinders due for testing next month. These messages can be edited or deleted by the test station. Messages are sent on the send date (by default the 14th of each month).